Why book in the AAO-HNSF Annual Meeting hotel block?

July 2019 - Vol. 38, No. 6

Answer: convenience, amenities, and free shuttle service*

Preparing for the 2019 Annual Meeting & OTO Experience, the American Academy of Otolaryngology–Head and Neck Surgery Foundation has secured hotel blocks at 24 properties within a mile radius of the Ernest N. Morial Convention Center in New Orleans, LA.

Staying at one of our contracted hotels is important to our organization, to the city of New Orleans, and ultimately to you as a valued AAO-HNS member. When you “book within the block,” you help our association keep meeting costs as low as possible, thus enabling us to provide some of the important and valued features meeting attendees have come to enjoy, such as the Welcome Ceremony, President’s Reception, Guest Lectures, and networking events.

When you book a hotel room outside of the block and a contracted room goes unsold, AAO-HNSF pays penalty fees to the hotel. In addition, the inability to prove the actual number of hotel rooms occupied weakens our negotiating power in the future. Destination Marketing Organization (DMO) or a Convention and Visitors Bureau (CVB) are funded based upon their ability to fulfill the room night goals that have been contracted; a reduction in funding means fewer goods and services, and it is those offerings to attendees that make our meeting a success.

*A $125 fee will be charged per reservation for shuttle bus access for rooms booked using an unofficial provider. For those booking in the AAO-HNSF hotel block, shuttle bus transportation is included unless the hotel is within walking distance.

Hotel reservations will be available May 6 – September 7, 2019.

To book your room, please go to www.entannuameeting.org, call us at 1-866-212-0683 (toll-free U.S. & Canada) or 1-972-349-5970 (international), or email registrationhousing@entnet.org.

WARNING: Booking hotel reservations through unofficial or unauthorized websites or third- party housing providers may put your identity at risk. Please make your reservation via the official conference reservation system, www.entannuameeting.org.

Cancellation Policy: Hotel cancellations must be received in writing to the AAO-HNSF by 5:00 pm (CT), September 6, 2019. Cancellations received by this date will receive a full refund of the hotel deposit by AAO-HNSF. Please allow 60 days for refund processing. Failure to check in to your hotel on the confirmed date of arrival will result in forfeiture of the entire room deposit. After September 6, 2019, any changes to the hotel must be made directly with the hotel. Cancellation may be submitted to registrationhousing@entnet.org.