Answer the call

October 2019 – Vol. 38, No. 9

The AAO-HNSF Annual Meeting & OTO Experience celebrates and advances the accomplishments of our members by providing opportunities for experts in the field to share research and science. It is the largest gathering of otolaryngologist-head and neck surgeons and related healthcare professionals focused on leading-edge clinical techniques and tools and groundbreaking scientific discoveries. Each fall, the Annual Meeting offers a full breadth of sessions representing the vast array of otolaryngology and its specialty areas.

The Annual Meeting Program Committee (AMPC) is responsible for the education content presented at the Annual Meeting. The committee is organized by otolaryngology specialty-specific tracks and topics, allowing members to provide education designed to meet the needs of AAO-HNS’s diverse membership and constituencies. The committee also provides comprehensive leadership and oversight for the Annual Meeting education program and ensures that the quality criteria required of the AAO-HNSF as a continuing medical education provider are not only being met but are exceeding those requirements.

More than 2,000 members and nonmembers submit proposals each year to be reviewed by the AMPC. The committee considers proposals as broad and diverse as possible, selecting approximately 450 one-hour sessions and more than 900 scientific orals and posters for each conference, and must, at times, make difficult decisions on submissions of high merit.

In 2020, all sessions will be 60 minutes in length and are scheduled Sunday, September 13, through Wednesday, September 16. The AMPC schedules the Annual Meeting program by specialty track designated to specific session rooms.

Key Dates

November 18, 2019 – January 14, 2020
Call for Science Submission Site Open

Mid-April 2020
Notification Letter Sent to Submitters

What You Need to Submit

  1. Gather full name, credentials, email address, residency graduation and Board Certification year, and conflict of interest information for every person named on the submission. If the proposal is being submitted by an AAO-HNS/F Committee, please be sure to include which committee(s)
  2. Select a Program Type
  3. Select the Specialty Track that best represents your submission
  4. Follow the instructions unique for each Program Type (visit entannualmeeting.org for the submission guidelines)

AMPC reviewers will focus on

  1. Strength of overall topic
  2. Spelling and grammar
  3. Concept of presentation
  4. History (evaluation scores and past attendance) if previously presented at the Annual Meeting

Key Tips

  • High impact proposals focus on quality data
  • Identify a specific topic/knowledge gap and systematically addresses it
  • Appeal to the specific audience of the specialty track
  • Be direct, clear, and concise

Don’t be discouraged if you are not accepted the first time out of the gate. Persistence pays off.

2020 Program Types

  • Expert Series. Expert Series are sessions led by recognized experts on current diagnostic approaches, therapeutic approaches, and practice management topics.
  • Flash Talks. These presentations feature TED-style presentations followed by a moderator-driven discussion of case management studies to spark audience participation.
  • International Symposium. International symposia are panel discussions featuring expert international panelists (i.e., from outside the United States) involving interactive, in-depth, state-of-the-art presentations employing a variety of didactic and interactive education formats.
  • Master of Surgery Video Presentations. Six short-lecture demonstration videos of key surgical procedures performed by otolaryngologist-head and neck surgeons. Each presentation will conclude with two minutes of audience questions and answers.
  • Panel Presentations. These discussion sessions are presented by panelists and involve interactive, in-depth, state-of-the-art presentations.
  • Scientific Oral Presentations. A series of three- to six-minute presentations focusing on current evidence-based research, surgical procedures, and approaches in clinical sciences and their application to patient care. Each presentation will conclude with two minutes of audience questions and answers
  • Scientific Posters. Visual displays detailing the latest advancements in otolaryngology research that allow the viewers the opportunity to appraise and assimilate scientific evidence for improved patient care practices. Poster authors will be at their boards during specific times on Monday and Tuesday to discuss their findings.
  • Mixed Clinical Presentations (new in 2020) will consist of a series of scientific oral presentations and an accompanying expert panel discussion of the topic.
  • Simulation Presentations